Why should your event be professionally planned?
Everywhere we find people we find planned events. Events are hosted by individuals, groups of individuals, corporations, and communities. Events may be small or large, formal or informal, exclusive or open to the public. Events are also produced to achieve a wide range of objectives. The objective of an event may be purely social, or celebratory, or it may have serious implications for the business or professional prospects of the host. It may be just fun. It could, in fact, have some combination of all these objectives. Regardless of the objective an event will have little chance of success without good planning.
If you, a IBO, your company, or your organization is hosting an event, you probably considered whether to plan it yourself or to employ the services of a professional. We have all attended events that were probably planned by private individuals. Mothers plan birthday celebrations for their children, administrative assistants plan business meetings for their bosses, and nearly everyone has planned some sort of get-together with friends, family, or business associates.
Whether your event is an off-site meeting or a wedding, whether it is a Christmas gala or a team building exercise, a new product launch or a class reunion its success will hinge on three factors: vision, procurement and direction. Because of our experience and expertise our event planning professionals are uniquely qualified to influence each of these areas in ways that result in greater success for a lower price.
Assuming that you know your objective, any successful event will begin with a vision, a mental picture of what kind of event will best suit the objective. The vision is the blueprint for the event; from it all the requirements of event production can be determined. Some IBO hosts will have a crystal clear vision of their event, right from the start. They will know the location, type of entertainment, type of decoration, food, and a million other details. Other IBO hosts will want someone who can present them with the creative suggestions and alternatives which would satisfy their objective. The ITV Corporate Event planning professionals have the extensive experience in both cases. Our event planners can executive the vision of the company, and individual IBO client flawlessly or we can provide a vision which is fresh and creative and meets the desires of our clients. Using our professional event planners will allow you to work out as many or as few of the specific details as you like. Over the years our experienced event planning professionals have developed a good sense of what works and what doesn’t, we keep up with trends, and we know what is current and what is out of style.
Our event planners will offer knowledge and the ability to research new areas and unique requests. Once a request is proposed our professional planners will begin to research creative ideas, location possibilities and technical information to better define your event. Further in depth research conducted by our planner on the site you choose will determine the services you require and establish competitive rates for specific location and lodging possibilities, activities and entertainment as well as historical and traditional curiosities of the area depending on your event.
An event starts with a vision, but, the implementation of the vision will involve procurement and coordination of goods and services. Our event planning professionals have had a lot of experience examining the vision of an event and translating it into a list of all the goods and services that will be required to product it. We are especially able to see that nothing is overlooked. The list of services which might be included in an event is endless but a few of the most common are location, food beverage, entertainment, audio/visual support, transportation, registration, decoration, complementary gifts, security, insurance, food service, greeters, speakers and hotel arrangements. Each of these services will be procured through a vendor, and this is where the ITV Corporate Event Planners will really shine. Our event planning staff have the extensive experience with vendors. We will know which vendors are reliable, which are reasonable, and which offer the best value for the money. Because we have frequent dealings with all of the best vendors we will be able to negotiate the best prices for their services. Our professional planners will tackle the frustrations and problems inherent in planning a special event and diplomatically act as your intermediary to resolve issues with third parties, late deliveries, legal documentation, and event services.
Depending on the size and complexity of the event planning and coordination may begin weeks, months or even years before the date of the event.
A spectacular event needs on-site coordinating and savvy problem-solvers for the inevitable roadblocks and difficulties that arise during the planning and execution of any important event. After months of preparation it may be difficult to begin hours of hard work to coordinate on-site your special ITV event. This is why a ITV Corporate Event professional comes in to do this work so you can arrived relaxed, ready to host and enjoy your guests, free to fully experience this memorable occasion.
Our professional event division is set up and staffed with full time planners to do this for a full time living and can, in most cases, save two thirds the amount of time it would take even a creative IBO or talented administrative assistant to product the same event.
When you select our event planning team, you will find that you can have fun with us, respect us as professionals and will look forward to working with the team assigned to your event.
We look forward to talking to you and assisting with your event.